From recording bills, creating approval and payment processes, handling local transfers and global remittance, to tracking payment records and analysing categorised expenses, we take care of it all. This feature enhances your bill management efficiency, making bill payments faster and easier.

The Bill Management feature helps you organise and settle all your business bills and invoices. From recording bills, creating approval and payment processes, handling local transfers and global remittance, to tracking payment records and analysing categorised expenses, we take care of it all. This feature enhances your bill management efficiency, making bill payments faster and easier.

Step 1: On the “Pay-Out” page, click on “Bill Management”.

Step 2: Click on “Create new bill”.
 

Step 3: Click on “+ Upload bill and auto-fill content with AI” and choose to either take a photo, select from your phone album, or upload a file.
 

Step 4: The system will automatically extract and input the bill information, or you can manually enter the details.
 

Step 5: After verifying the accuracy of the bill information, click “Submit”.

Step 1: On the “Pay Out” page, click on “Bill Management”.

Step 2: Click “Batch upload” Choose your preferred method to upload the bills: take a photo, select from your phone album, or upload a file.
 

Step 5: The system will automatically extract and input the bill information, or you can manually enter the details.
 

Step 6: After verifying the accuracy of the bill information, click “Submit”.

Step 1: Open WhatsApp.

Step 2: Select the bill file and share it to the KPay App.

Step 3: Click “Identify and create new bills”.
 

Step 4: The system will automatically extract and input the bill information, or you can manually enter the details.
 

Step 5: After verifying the bill information, click “Submit”.

Step 1: On the Overview or Pay-Out page, click “Bill Pending.

Step 2: Click on the specific pending bill record.
 

Step 3: Click “Approve” to confirm or “Reject” to withdraw the bill.

Step 4: Approved bills will be marked as “Pending Payment,” and staff will need to enter payment details and resubmit for approval.

Step 1: Go to “Bill Management”, Approved bills will be shown as “Pending Payment”.

Step 2: Click on the relevant bill to view its details.

Step 3: Click “Bill payment”.
 

Step 4: Input the following payment details:

Step 5: After entering all the details, click “Confirm payment”.
 

Step 6: Review the bill details again and click “Confirm” to finalise the payment or click “Back” to edit the details.

Step 7: Once confirmed, the bill will be marked as “Payment in progress” After successful payment, the bill status will change to “Paid”.

Step 1: On the “Pay Out” page, click “Bill Management”.

Step 2: Approved bills will be marked as “Pending Payment”, click on the relevant bill to view its details.

Step 3: Click “Bill Payment” and input payment details.
 

Step 4: Under “Payment Date,” you can set a specific date for the payment.

Step 5: After entering all the details, click “Confirm payment”.

Step 6: Review the bill details again and click “Confirm” to finalise the payment or click “Back” to edit the details. Once the payment request is approved, the system will automatically process the payment on the specified date.

Step 1: On the Overview or Pay-Out page, click the “Pending Payment” notification to enter the payment management page.

Step 2: Select the bill you intend to approve to view its details.
 

Step 3: After verifying the details, click “Reject” to cancel the payment instruction or “Approve” to confirm the payment.

Step 4: Enter your six-digit payment password, and the system will automatically execute the payment instruction.
 

Step 5: Once the payment is confirmed, you can click “eAdvice” to review the record and send it to your email.

Step 1: On the "Pay-Out" page, click "Create payment."

Step 2: You can quickly select a frequent payee from "Frequent Payees"; alternatively, choose from the complete list of all payees, or click "Create new payee" to add a new payee.

Step 3: After selecting the payee, enter the payment details and click "Confirm" when finished.

Step 4: Carefully review the payment details, then click "Confirm" to proceed with the payment; or click "Back" to return to the previous page and edit the payment details.

Step 5: If you are the approver for this payment, you can select "Approve immediately after submission" to complete the approval; if you are not the approver, the payment status will display as "Pending approval" after successfully creating the payment instruction. You can click "Complete" to exit, or click "Pay another amount" to continue creating additional payments.

Step 1: On the "Pay-Out" page, click "Create payment."

Step 2: You can quickly select a frequent payee from "Frequent Payees"; alternatively, choose from the complete list of all payees, or click "Create new payee" to add a new payee.

Step 3: After selecting the payee, enter the payment details and click "Confirm" when finished.

Step 4: Carefully review the payment details, then click "Confirm" to proceed with the payment; or click "Back" to return to the previous page and edit the payment details.

Step 5: If you are the approver for this payment, you can select "Approve immediately after submission" to complete the approval; if you are not the approver, the payment status will display as "Pending approval" after successfully creating the payment instruction. You can click "Complete" to exit, or click "Pay another amount" to continue creating additional payments.

Step 1: On the “Pay Out” page, click “Bill Management”.

Step 2: Click on the record of the bill you wish to track.

Step 3: Scroll to the bottom of the bill details page to view the “Bill event logs,” where you can track the bill’s progress and latest status.

Step 4: Each step includes records of the bill’s progress, handler name, date, and time.

Step 1: On the “Pay Out” page, click “Bill Management”.

Step 2: Use the search bar to filter bills by payee, bill description, or merchant bill number; or use the filter settings to find bills matching specific criteria such as:

Step 1: On the "Pay-Out" page, click "Create Payment”.

Step 2: Click “To bank account."

Step 3: Select the bank account you wish to deposit into.

Step 4: After selecting the recipient, enter the payment details and click “Confirm” when finished.

Step 5: Carefully review the payment details, then click "Confirm" to proceed with the payment; or click "Back" to return to the previous page and edit the payment details.

Step 6: If you are the approver for this payment, you can select "Approve immediately after submission" to complete the approval; if you are not the approver, the payment status will display as "Pending approval" after successfully creating the payment instruction. You can click "Complete" to exit, or click "Pay another amount" to continue creating additional payments.


If you have any questions about product features, feel free to contact our customer service team during office hours (Monday to Sunday, 10 AM - 10 PM) at 3706 7828 for immediate assistance.